Any person who is an Individual or Institutional Member that is an active Member in good standing as of 14^th July 2020. If Membership expires after 14^th July 2020 , Membership must be renewed before voting opens on 31^st August 2020 in order to be included on the voting roll. Individuals or Institutions who were not active members on 14^th July and join ISQua after that date will not be eligible to support a nomination, be nominated, or vote.

Any person who is an Individual or Institutional Member that is an active Member in good standing as of 29^th June 2020. Any person joining up between 29^th June 2020 and 14^th July 2020 will also be sent the call for nominations details.

The Call for Nominations will remain open until 14^th August 2020

Voting will open on 1st September 2020 and closes on 6^th October 2020.  All Members eligible to vote will be contacted with details on how to vote.

The role of ISQua Board members is to ensure ISQua’s success by collectively directing the Society’s affairs to deliver on the strategy, addressing the appropriate interest of its stakeholders and complying with all mandated legislation and regulation. 

High standards of governance, transparency and accountability are required. 

The aspects of a Board Members work are strategy formulation, ensuring accountability, shaping culture, being aware of external contexts and being an ambassador for ISQua. 

Board Members meet six times a year. Two meetings are held face to face, with the remainder held via video conference. 

All Board members are expected to participate in governance and advisory committees throughout their term of office. 

A document of roles and responsibilties is available here. 

Elected Board Members are elected for a period of three years and may serve no more than two consecutive terms of three years.

There are two Institutional Member vacancies and two Individual Member vacancies.

Nominations are submitted using an online nomination system, managed by CIVICA (formally Electoral Reform Services - ERS). 

If you are an active member at the time for the Call for Nominations, you will receive an email with a Nomination form. 

An Individual Member nominations must be supported by two Individual Members who are active members as of 14^th July 2020.

Institutional Member nominations must be supported by two Institutional Members who are active members as of 14^th July 2020.

All supporters of nominations must email Civica to confirm their support.

If Civica does not received two separate support emails from proposers by the closing date for nominations then their nomination does not proceed to the voting stage.

For Institutional Members, the Institutional Member is asked to put forward the person who will be representing the organisation on the Board.

The proposers for an Institutional Member must be the main contact as registered with ISQua. 

If the main contact is to be changed please contact Aoife Dowling (adowling@isqua.org).

All candidates wishing to nominate can save their changes to their online form and go back to the nomination to complete at a later date.

Voting instructions will be emailed to all eligible Members by CIVICA

The email will contain a unique link which takes each eligible voter to the voting website.  

As the link is unique to the voter it cannot be forwarded to anyone else.

For Individual Member candidates the ballot will include the candidate's name (no job titles), their WHO Region and their organisation (if relevant). Members can click on links to view the profiles of the nominees.

For Institutional Member candidates the ballot will include the Organisation's name, the name of the representative and their WHO Region. Members can click on links to view the profiles of the nominees.

Voting will close on 6th October 2020

Check your junk/spam folder in case the email has been directed to that email folder. 

If the email is not in your junk folder, please contact Aoife Dowling (adowling@isqua.org) who will instruct CIVICA s to resend the link.

The method used for voting is the Single Transferrable Vote (STV). 

STV implies that voters are asked to vote for their preferred candidates in order of preference.  Transferrable voting means that votes can be transferred amongst the nominees, not to another person who is voting in the election. 

The ranking that voters provide is important as all rankings are taken into consideration. 

STV is widely used by many charities, professional societies and Parliaments. 

The unique identifier is used by CIVICA to administer the election and ensure its integrity.

CIVICA will not report whether or how any individual has voted.

Further information can be found in the CIVICA online help and policy statement pages.

The ISQua Board decided to use a third-party election to ensure that there is full integrity in the nomination and voting process. 

The third-party system allows Members to vote at any time between 1st September 2020 and 6th October 2020. This will boost participation of ISQua Members in the Board elections. 

The tallying of voting is carried out independently.   

CIVICA has adopted the ISO27001 Standard as the basis for its security controls, these controls are comprehensive and are designed to protect the infrastructure and data of systems in use by CIVICA and its customers.

The controls cover a wide range of policies, processes and procedures based on best practice for the security of IT infrastructure and systems.

Access to data is strictly controlled on a -rule-based system and several technologies are used to support this.

CIVICA has internal & BSI audits (for compliance with ISO27001). CIVICA is regularly audited by its customers to ensure physical and logical access to data is of a high standard.

CIVICA software and infrastructure is also independently penetration tested at least every 12 months

The voting system allows you to view your voting choices, and edit these choices before you make the final submission.

Once your vote has been submitted changes cannot be made. 

The CIVICA voting system is mobile friendly and therefore can be accessed by all devices.

Please contact Aoife Dowling (adowling@isqua.org)